EXECUTIVE ASSISTANT

DeBaun and Co. is looking for a part-time Executive Assistant to join our growing team. This person will support the CEO and DeBaun & Co. team across brands and workstreams to ensure the day-to-day of DeBaun & Co. runs smoothly through efficient and thoughtful execution of ‘in the weeds’ tasks, as well as long-term partnerships and projects.

The right person for this role must be extremely organized, able to juggle multiple tasks, detail-oriented, and have strong writing and communication skills.

 

This role reports to the Founder & CEO, Morgan DeBaun. 

This is a remote, part-time role, 10-20 hours a week. Apply here

About DeBaun & Co. 

DeBaun & Co. is a lifestyle and media holding company created by Blavity Inc. CEO, Founder, and serial entrepreneur, Morgan DeBaun. The company currently houses a portfolio of fast-growing brands such as the WorkSmart Advising Program for entrepreneurs, the WorkSmart Podcast, skincare company M. Roze Essentials, and productivity and mindset notebooks: Growth Notebook.

 

Responsibilities

Creating, maintaining, and executing through Asana project plans to ensure each task is up to date and completed on time

 

Support CEO & Director of Operations with inbound and outbound brand partnership opportunities and speaking engagement requests, including creating spreadsheets, pitch decks, updating media kits, and internal documentation

 

Project coordinate on brand partnerships from offer through contract, campaign onboarding, logistics, and content approvals, scheduling, and tracking

 

Manage and update company data tracking systems and reporting

 

Attend internal and external meetings, take detailed notes, and distribute notes and next steps internally

 

Review and organize inbound messages and advising or fundraising requests from early entrepreneurs and founders

 

Conduct research on new business ideas, opportunities and tools and create detailed spreadsheets, Google docs, or Airtable bases with your findings and recommendations 

 

Support Director of Operations & Chief of Staff to coordinate logistics and briefs for speaking engagements, podcasts, interviews and assist with preparation as needed

 

Project manage guest information, schedule confirmations, episode outlines and post-show asset distribution for the WorkSmart Podcast

 

Maintain discretion and confidentiality in all business and personal matters

 

No day at DeBaun & Co. will be the same, but a typical day could include the following activities:

Setting up an Asana board reflecting the contract and deliverables for a long-term WorkSmart client

 

Receiving new photos from a shoot and drafting captions for the DeBaun & Co. social portfolio 

 

Reviewing survey data of a recent WorkSmart Webinar and providing a summary to the team during a weekly call 

 

Researching the social profiles and background of a new podcast guest and compiling an informational doc for the CEO & team

 

Gathering data insights from various social media platforms following the conclusion of a brand campaign and sending a detailed report to a client

 

Attending a prep/tech call on behalf of Morgan in advance of a confirmed speaking engagement with a university and relaying any must-know information to Morgan & team

 

Requirements

Minimum of three years of relevant work experience

Must have prior experience supporting an executive (c-level, partner level, founder, etc.)

Experience managing talent or brand partnerships a plus

Experience with Google Workspace (formerly Google Suite including docs, sheets, and slides) is a must. Experience with platforms like Airtable, Asana and others is preferred but not required

Demonstrated written communication and verbal presentation skills, with an ability to synthesize and express concepts efficiently and effectively to a wide range of audiences

Ability to thrive in an accelerated environment, think creatively, and produce innovative solutions

Positive relationship management skills and the ability to effectively interact with a diverse set of partners

Excellent project management and time management skills

Highly organized self-starter who enjoys learning from and building with a team of visionaries and operators

 

Ready to apply? Click here to submit your application. We’re looking forward to hearing from you.